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Archiving Information
 
Email Archiving Service Overview
Email archiving service automatically archives every email sent and received by every mailbox in your domain to multiple off-site locations. A copy of every email sent and received is indexed, cataloged, and searchable through a web based interface that is easy to use as well as HIPAA, GLBA, and SOX compliant.

Let us do the archiving and you can stick to your core competency.

Our Archiving and Monitoring technology provides compliance with: SEC Rule 17a-4; NASD Rules 3010, 3013 & 3110; NYSE Rules 342, 440 & 472; RIA SEC Rules 204-2 & 206(4)-7; IDA Bylaw 29.7; FSA, Sarbanes-Oxley Act; HIPAA; GLBA; PIPA & PIPEDA; Patriot Act; Data Protection Act, Basel II, FERC; FCC, SOX, and more!

 

Business Benefits of the Message Archiver

  • The assurance that you will never lose email
  • Seamlessly integrates with The Message Center, capturing incoming, internal & outgoing email, attachments, IM & Bloomberg
  • Rapid User access to email via any secure web browser at any time
  • Users may view, reply to, forward, print or download current or historical email
  • Choice of online archive access rights:
    1. User access to their email
    2. Specific accounts only
    3. User groups
    4. Company-wide access for Admin/Executives
  • Exclusive individual login for each employee to securely access their email
  • Full text indexing allowing keyword searches on email, headers & attachments
  • Ensures authenticity of email records with auditable & evidentiary-quality copies
  • Efficiently meet internal, corporate governance, subpoena & discovery requests
  • Migration of legacy data (.pst files, backup tapes) & to archive with new messages

 

Technical Features of the Message Archiver

  • National Security Agency (NSA) level encryption for highest protection of messages
  • User-defined email folders for management & litigation purposes, with export to CD
  • Filters can be set to display or ignore spam
  • Indexes & serializes messages, Bcc & Distribution Lists, metadata & audit trails
  • Complete lifecycle management with ability to define retention and disposal periods
  • Messages are instantly available online or can be written to CD, DVD, WORM
  • Web-based Control Center enables firm Administrator to self-manage its Users

 

Regulatory Compliance Features

  • Email records are indexed and authenticated through write-verification
  • Secure, geographically separate storage
  • Full text indexing for searches and full audit trails & tracking reports on email history
  • Complete lifecycle management with defined retention and disposal periods
  • Provides independent access to SEC mandated third party downloader
  • Messages are readily available on regulator-qualified media (typically, delivery of DVD containing an index and serialized email in a readable format)
 
Quick Links
Archiving Pricing Pricing for the email Archiving service is clearly laid out for you. Archiving Information Are you interested in learning more about the email Archiving service? Archiving FAQ's We have the questions and answers that most people ask us.
Compliancy Made Easy
The Message Center can assist you with your HIPAA, GLBA, and SOX compliancy starting today!   Mobility Made Easy
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Encrypt your communication from end to end with world class security from The Message Center.   Business Continuity Made Easy
Do you lose pending business transactions and valuable data when an employee departs?   Collaboration Made Easy
Let your team work as a team with ready-to-use collaboration services available from The Message Center!  
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