Email Archiving Service Overview
Email archiving service automatically archives every email sent and received by every mailbox in your domain to multiple off-site locations.
Each email is cataloged,
and searchable through a web based interface that is easy to use as well as HIPAA, GLBA, and SOX compliant.
Our Archiving and Monitoring technology provides compliance with: SEC Rule 17a-4; NASD Rules 3010, 3013 & 3110; NYSE Rules 342, 440 & 472; RIA SEC Rules 204-2 & 206(4)-7; IDA Bylaw 29.7; FSA, Sarbanes-Oxley Act; HIPAA; GLBA; PIPA & PIPEDA; Patriot Act; Data Protection Act, Basel II, FERC; FCC, SOX, and more!
Business Benefits of the Message Archiver
- The assurance that you will never lose email
- Seamlessly integrates with The Message Center, capturing incoming, internal & outgoing email, attachments, IM & Bloomberg
- Rapid User access to email via any secure web browser at any time
- Users may view, reply to, forward, print or download current or historical email
- Choice of online archive access rights:
- User access to their email
- specific accounts only
- User groups
- Company-wide access for Admin/Executives
- Exclusive individual login for each employee to securely access their email
- Full text indexing allowing keyword searches on email, headers & attachments
- Ensures authenticity of email records with auditable & evidentiary-quality copies
- Efficiently meet internal, corporate governance, subpoena & discovery requests
- Migration of legacy data (.pst files, backup tapes) & to archive with new messages
Technical Features of the Message Archiver
- National Security Agency (NSA) level encryption for highest protection of messages
- User-defined email folders for management & litigation purposes, with export to CD
- Filters can be set to display or ignore spam
- Indexes & serializes messages, Bcc & Distribution Lists, metadata & audit trails
- Complete lifecycle management with ability to define retention and disposal periods
- Messages are instantly available online or can be written to CD, DVD, WORM
- Web-based Control Center enables firm Administrator to self-manage its Users
Regulatory Compliance Features
- Email records are indexed and authenticated through write-verification
- Secure, geographically separate storage
- Full text indexing for searches and full audit trails & tracking reports on email history
- Complete lifecycle management with defined retention and disposal periods
- Provides independent access to SEC mandated third party downloader
- Messages are readily available on regulator-qualified media (typically, delivery of DVD containing an index and serialized email in a readable format)
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